Home Office in Richmond, VA – Accountant II

TITLE: Accountant II
DEPARTMENT: Accounting/Finance
FLSA STATUS: Exempt
EMPLOYMENT STATUS: Full-time

 

Position Summary:

Perform a variety of accounting and management tasks. Accounting tasks relate to maintaining corporate general ledger, and coding and reconciliation of
intercompany transactions with agencies, to include communicating and ensuring proper recording by agencies. Other accounting duties include maintenance/processing of payable account records, accounts receivable, cash management, month‐end close, and detailed analytical reviews. Manage and administer the banking and credit card platforms at SunTrust and Bank of America, and manage and develop the current Concur expense reporting system and evaluate a new system or create processes for better adoption rate of Concur.

Job Responsibilities:

Banking
  • Initiate and/or approve all ACH and Wire Transactions for the Hilb Group LLC
  • Set up users with appropriate permissions on two banking platforms
  • Serve as online bank SME and provide support/training to users
  • Serve as integration liaison on bank set up
  • Ensure and communicate all ZBA sweeps and intercompany cash balances to agencies
  • Manage P-card program, to include communicating intercompany charges, reconciling and monitoring those charges with field agencies
  • Provide cash position reports daily
Accounting
  • Maintain and balance subsidiary accounts by verifying, allocating, posting, reconciling transactions and resolving discrepancies
  • Prepare and record asset, liability, revenue, and expense entries by compiling and analyzing account information
  • Understand Due to/Due from accounting theory and execution
  • Verify that transactions comply with financial policies and procedures
  • Communicate as needed with vendors, agencies, and Corporate Managers to resolve issues
  • Coordinate and resolve various issues with bank such as cleared check differences, bank fee anomalies, targeted balance calculations and enhancement to online services
  • Prepare and distribute monthly intercompany schedules including supporting documentation to agencies and reconcile data with agencies to ensure proper coding and recording for consolidation
  • Process cash disbursements for:
    • Expense Reports
    • ACH payments
    • Vendor payables – Including obtaining proper approval and coding based on GAAP
  • Process cash receipts utilizing online deposit system
Reporting and Analysis
  • Lead Corporate month-end, quarter-end and year-end close processes
  • Post all documents required by Corporate Controller in a timely manner monthly and quarterly
  • Prepare financial analytic reviews of Corporate financials on a monthly and quarterly basis, or as requested
    • To include variance analysis reports –Actual vs. Budget and Actual vs. Prior Year
    • Ensure all intercompany balance sheet and income statement balances eliminate are recorded correctly by corporate and agency
  • Assist with all regulatory and tax filings
  • Ad Hoc reporting as requested
Audits & Examinations
  • Provide detailed information for the yearly financial audits for both internal and external purposes, including any requests from DOI or other entities
  • Work with THG Quality Assurance group to resolve all issues and recommendations made to agency in a timely manner
  • Create Notes Payable roll forward schedule for audit and for reconciliation to ledger
  • Create Deferred Leasehold benefit schedules for audit and for reconciliation to ledger
  • Create and Maintain Fixed Asset and Intangible schedules for all the agencies to include calculation and communication of depreciation and amortization expense to the field
Systems
  • System administrator for Bank of America and SunTrust online bank platforms
  • System administrator of Concur – expense reporting tool, continual development and or implementation of better online electronic solution that integrates with QuickBooks
  • Excellent Excel skills to include pivot tables, VLOOKUP, Sumif and indexmatch
Other
  • Protect THG’s value by keeping information confidential
  • Conform with and abide by all regulatory guidance and internal policies and procedures
  • Contribute to special projects as assigned
  • Detail oriented and organized
  • Ability to create a paperless environment
  • Ability to work individually as well as in a team environment

Qualifications:

  • Accounting degree or equivalent accounting/finance experience required
  • CPA or CPA candidate preferred
  • 2-5 years’ experience in general ledger accounting preferred

Please send resumes to acctrecruiter@hilbgroup.com